1-1. Intention to Participate

Please confirm your intention to participate in NUPACE, in the participation form mentioned in the email no later than Monday, June 30th.

1-2. Travel Itinerary and Dormitory Moving-in Schedule

All students are required to arrive and move into their dormitories at the designated time and dates shown below. Further information (dormitory name, room number, access, maps, etc.) will be sent by e-mail in late August. Please check the information carefully as the moving-in dates are slightly different depending on the dormitory.

NUPACE Stipulated Arrival Dates:

• If you are reserving a return flight, please take into account that residents of International Ohmeikan (IO) and International Residence Yamate North (IRYN) should avoid moving-out on Mondays, weekends, national holidays, university holidays, and next day of national holidays and university holidays. (Please refer to the calendar below.)

  As of June 2025 (Tentative)
  <Moving-out Dates IO/IRYN – February 2026>	<Moving-out Dates IO/IRYN – August 2026>
  Non-Permitted Move-out days are crossed out.

• *If International Ohmeikan and IRYN residents are departing in February 2026, you will be requested to move out of university housing by Friday, February 27, 2026, at the very latest. If you are departing at the end of the spring semester, the moving-out date is expected to be Friday, August 28, at the very latest.



As of June 2025 (Tentative)
<Moving-out Dates IRD – February 2026>	<Moving-out Dates IRD – August 2026>
All days are available for move-out.

• *If Internaional Residence Daiko residents are departing in February 2026, you will be requested to move out of university housing by Saturday, February 28, at the very latest. If you are departing at the end of the spring semester, the moving-out date is expected to be Monday, August 31, at the latest.

NOTE
Please make sure to notify both the Student Exchange Division at Nagoya University and your dormitory of your moving-out no later than 14 days in advance.

2-1.a. Obtaining a Certificate of Eligibility (CoE)

Nagoya University will apply for a "Certificate of Eligibility" (CoE) to the Nagoya Regional Immigration Services Agency based on the information submitted at the time of application. Once the certificate is issued, it will be sent to students via email.
Please note that Nagoya University can only apply for the student's CoE. If you have accompanying family members, you are required to apply for their certificates on your own.

In early August, you can expect to receive the following documents via email from the International Student Exchange Division at Nagoya University:

These documents are required for your visa application. To avoid any connection trouble, it is highly recommended that you take a printed copy of them with you.

2-1.b. Applying for a Student Visa

After receiving your CoE, please apply for a "Student Visa (Status of Residence: Student)" at the nearest Japanese diplomatic mission (Embassy or Consulate). Be sure to check the embassy or consulate's website in advance for details on the application process and required documents.

In the case of NUPACE students, visa is usually issued after the embassy/consulate obtains the applicant's "Certificate of Eligibility for Status and Residence". Depending on the country, additional documents such as an invitation letter from the host university may be required. If so, please contact Nagoya University as soon as possible to arrange for the necessary documents.

NOTE
Please be sure to obtain your 'student' visa prior to arriving in Japan. Any request to acquire a 'student' visa after entering Japan is likely to be rejected by the Immigration Services Agency.

2-2．Landing Procedures and Confirmation of Residence Card

Students are also required to show the "Certificate of Eligibility" to the immigration authorities at the airport when they enter Japan.

As part of landing procedures in Japan, you will be required to submit your fingerprints and facial photograph at immigration control. Also, when you receive your residence card at the airport, please check whether the spelling and spacing of your name are correct.

2-3．Visit Japan Web Service

It is recommended to use the Visit Japan Web system as it facilitates the procedures at the airport of your arrival. It allows you to register information for immigration, and customs declaration procedures before arriving in Japan.
Visit Japan: https://vjw-lp.digital.go.jp/en/(English)

2-4．Students Entering Japan on a Japanese Passport

Students possessing Japanese nationality will be expected to enter Japan on their Japanese passports. They shall not be subject to the landing procedures outlined in 2-1 and 2-2. They should, however, ensure that they bring the following documentation with them to Japan to facilitate resident (moving-in) registration procedures at the local ward office.

1. Family register (koseki tohon)
2. Appendix to Family Register – history of resident records (koseki fuhyo)