1-1. Intention to Participate

Please confirm your intention to participate in NUPACE, in the participation form mentioned in the email no later than Friday, February 7.

1-2. Travel Itinerary and Dormitory Moving-in Schedule

All students are required to arrive and move into their dormitories at the designated time and dates shown below. Further information (dormitory name, room number, access, maps, etc.) will be sent by e-mail in late February. Please check the information carefully as the moving-in dates are slightly different depending on the dormitory.

NUPACE Stipulated Arrival Dates:

• If you are reserving a return flight, please take into account that residents of International Ohmeikan (IO) and International Residence Yamate North (IRYN) should avoid moving-out on Mondays, weekends, national holidays, university holidays, and next day of national holidays and university holidays. (Please refer to the calendar below.)

  As of February 2025 (Tentative)
  <Moving-out Dates IO/IRYN – August 2025>	<Moving-out Dates IO/IRYN – February 2026>
  Non-Permitted Move-out days are crossed out.

• *If International Ohmeikan and IRYN residents are departing at the end of the spring semester, the moving-out date is expected to be Friday, August 29, at the very latest. If you are departing in February 2026, you will be requested to move out of university housing by Friday, February 27, 2026, at the very latest.



As of December 2024 (Tentative)
<Moving-out Dates IRD – August 2025>	<Moving-out Dates IRD – February 2026>
All days are available for move-out.

• *If Internaional Residence Daiko residents are departing at the end of the spring semester, the moving-out date is expected to be Sunday, August 31, at the latest. If you are departing in February 2026, you will be requested to move out of university housing by Saturday, February 28, at the very latest.

2-1．Students Entering Japan on a Non-Japanese Passport

Your ‘Certificate of Eligibility’ (CoE), the document required for visa procedures, and ‘Letter of Admission’ will be sent to you from the Student Exchange Division via email in late February. Once you have received the Certificate, promptly take the screenshot or a printout of the document, and any other relevant documentation, to the nearest Japanese diplomatic mission in order to apply for a ‘student ’ visa. To avoid any connection trouble, it is highly recommended that you take a printed copy of the CoE with you.

Please be sure to obtain your 'student' visa prior to arriving in Japan. Any request to acquire a 'student' visa after entering Japan is likely to be rejected by the Immigration Services Agency.

2-2．Landing Procedures and Confirmation of Residence Card

As part of landing procedures in Japan, you will be required to submit your fingerprints and facial photograph at immigration control. Also, when you receive your residence card at the airport, please check whether the spelling and spacing of your name are correct.

2-3．Visit Japan Web Service

It is recommended to use the Visit Japan Web system as it facilitates the procedures at the airport of your arrival. It allows you to register information for immigration, and customs declaration procedures before arriving in Japan.
Visit Japan: https://vjw-lp.digital.go.jp/en/(English)

2-4．Students Entering Japan on a Japanese Passport

Students entering Japan on a Japanese passport shall not be subject to the landing procedures outlined in 2-1 and 2-2. They should, however, ensure that they bring the following documentation with them to Japan to facilitate resident (moving-in) registration procedures at the local ward office.

1. Family register (koseki tohon)
2. Appendix to Family Register – history of resident records (koseki fuhyo)