Application Procedures

Students intending to participate in an exchange at Nagoya University are requested to apply to NUPACE online at https://nupace.iee.nagoya-u.ac.jp/apply/. All applicants are asked to note that, in order to be qualified for admission to NUPACE, they must, in advance, secure a nomination from the International Office of their home institution.

Application Materials

When applying students will be asked to upload some documentation in a PDF format; hence, preparation of the relevant materials in advance of the closing dates stipulated below is important.

1. Study Plan/Research Plan
   (1) Undergraduate and Graduate credit-seeking students
   Provide a concrete description of your academic interests. This should contain courses of interest and a specific description of your academic goals at your prospective school of affiliation at Nagoya University. (Refer to the NUPACE course overview at https://nupace.iee.nagoya-u.ac.jp/en/academic/course/overview.html, for links to syllabi.)
   Use the designated NUPACE form (Word)
   
   (2) Research students
   Detailed research plan outlining your research goals/methods at Nagoya University. This should include information on specific fields of interest within your prospective graduate school and/or the names of laboratories which you intend to join.
   Use the designated NUPACE form (Word).
   
   (3) Clinical Practice Short-term Training Students (undergraduate) and Research Students (graduate)
   Provide a concrete description of your academic interests. This should contain a specific description of your academic goals at your prospective school of affiliation, and courses of interest, if any. Use the designated NUPACE form (Word)
   Additionally, complete the "Application for Visiting Student Clerkship" and attach it to the above study plan (PDF).
2. Official transcript of academic records to be issued in English by the institution presently being attended and, for transfer students, institutions of higher education previously attended. Graduate students should submit academic records for both undergraduate and graduate studies. If possible students should include an explanation of the grading policy and/or grading scale of their home institutions, or provide the NUPACE Office with a link to the relevant website.
3. Official certificate of enrolment as a student to be issued in English by the institution presently being attended.
4. Letter of Reference (download the designated NUPACE form, Word or PDF)
   The designated form should be completed by a faculty member, whose academic discipline is related to the applicant's major field of study.
5. Score sheet of internationally-recognised language proficiency test. NUPACE requires exchange students to be proficient in either English OR Japanese. Unless they attend universities where English is the language of instruction, non-native English speakers must possess a TOEFL iBT score of 79, an IELTS overall band score of 6.0, a TOEIC score of 780, a CEFR average grade of B2, a CET-6 score of 485, or the equivalent. (Students enrolled in universities in Scandinavia, The Netherlands, Germany, Austria, Singapore, and Hong Kong, as well as students majoring in English are exempt from this requirement.) Students intending to take regular university courses instructed in Japanese must possess N1/Level 1 of the Japanese Language Proficiency Test (JLPT).
6. Health certificate: Students are requested to use the designated NUPACE Health Certificate form available on the application site.
7. Tuberculosis (TB) Clearance Certificate (if applicable):
   Holders of a nationality of the countries below must submit a TB Clearance Certificate issued by a Panel Clinic designated by the Japanese Government.
   
   Target Countries: Philippines, Viet Nam, Nepal
   Exceptions: Nationality holders of the above countries who reside elsewhere. Submit a copy of a valid residence permit or equivalent documentation of the current country of residence along with the copy of your passport.
   Note: The Certificate is valid for 180 days (or 90 days in some cases) from the chest X-ray date. Ensure that the certificate remains valid at the time Nagoya University applies for your Certificate of Eligibility. (April admission: late January, September admission: early July)
   
   Pre-Entry Tuberculosis Screening (JPETS) programme and Panel Clinic’s list information:
   ・Ministry of Health, Labour and Welfare of Japan: https://jpets.mhlw.go.jp
   ・Immigration Services Agency: https://www.moj.go.jp/isa/10_00219.html?hl=en
8. Copy of the information page of the applicant's passport, where available.
9. Identical photograph: Solid-colour background, showing a close-up of the applicant's full head and upper shoulders. The digital data should be uploaded onto the NUPACE online application site. Sunglasses/tinted glasses, or headwear should not be worn, unless this is for religious or medical reasons.
10. Declaration of Applicable Specific Categories*
    *Only relevant to graduate students majoring or researching in the natural or applied sciences, engineering, and medicine, or those graduate students who are engaged in interdisciplinary studies, which include science-based components.
    
    In accordance with clarification of the scope of control for ‘deemed exports’ under the Foreign Exchange and Foreign Trade Act (FEFTA), provision of sensitive technology to students by universities has become subject to restriction. Accordingly, students applying to Nagoya University are required to submit a Declaration of Applicable Specific Categories.
    
    Referring to the Flowchart for Determining Applicable Specific Categories, complete the Declaration and upload it onto the online application system. Applicants may also be required to submit a ‘Letter of Confirmation’ after the official results are announced. Where applicable, they will be contacted separately by email. Details of regulations on technology transfer are available here.
11. Statement of bank account balance or scholarship. (This requirement applies to those students who intend to participate in NUPACE even if they are not nominated by Nagoya University for a Student Exchange Support Program <JASSO> scholarship. Students applying for a one-semester exchange should attach a bank balance or scholarship certificate verifying that they have funds equivalent to JPY 500,000; students applying for a one-year exchange need to verify that they have JPY 1,000,000. The bank account may be held in the name of the applicant, or a close family member.)

Nomination Deadlines

International offices of Nagoya University’s partner institutions are requested to upload a list of their nominees for an exchange at Nagoya University onto the NUPACE website by the following dates:
NB. Partner institutions will be provided with a link and access code one month prior to the nomination deadline.

Mid-September Admission 2026:	Sunday, 1 March 2026
Early April Admission 2027:	Thursday, 1 October 2026

Application Deadlines

The online application process MUST be completed, with all required documents uploaded, by the following dates:

Mid-September Admission 2026:	Sunday, 15 March 2026
Early April Admission 2027:	Thursday, 15 October 2026

Notification of Results

The results of the preliminary document screening examination, as conducted by Nagoya University (and separate from the scholarship screening), will be made available to students as follows:

Mid-September Admission 2026:	Mid-June 2026
Early April Admission 2027:	Mid-January 2027

Students shall be officially notified of the results of their nomination for a JASSO “Student Exchange Support Program (Scholarship for Short-term Study in Japan)” by Nagoya University as follows:

Mid-September Admission 2026:	Late August 2026
Early April Admission 2027:	Late April 2027

Admission Flowchart