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Application Procedures

 

Students intending to participate in an exchange at Nagoya University are requested to apply to NUPACE online at https://nupace.iee.nagoya-u.ac.jp/apply/. All applicants are asked to note that, in order to be qualified for admission to NUPACE, they must, in advance, secure a nomination from the International Office of their home institution.

When applying students will be asked to upload some documentation in a PDF format; hence, preparation of the relevant materials in advance of the closing dates stipulated below is important.


  1. Study Plan/Research Plan
    (1) Undergraduate and Graduate credit-seeking students
    Provide a concrete description of your academic interests. This should contain courses of interest and a specific description of your academic goals at your prospective school of affiliation at Nagoya University. (Refer to the NUPACE course overview at https://nupace.iee.nagoya-u.ac.jp/en/academic/course/overview.html, for links to syllabi.)
    Use the designated NUPACE form (Word)
    (2) Research students
    Detailed research plan outlining your research goals/methods at Nagoya University. This should include the name of your desired faculty advisor or a laboratory of your interest.
    Use the designated NUPACE form (Word).

  2. Official transcript of academic records to be issued in English by the institution presently being attended and, for transfer students, institutions of higher education previously attended. Graduate students should submit academic records for both undergraduate and graduate studies. If possible students should include an explanation of the grading policy and/or grading scale of their home institutions, or provide the NUPACE Office with a link to the relevant website.

  3. Official certificate of enrolment as a student to be issued in English by the institution presently being attended.

  4. Letter of Reference (download the designated NUPACE form,Word or PDF)
    The designated form should be completed by a faculty member, whose academic discipline is related to the applicant's major field of study.

  5. Score sheet of internationally-recognised language proficiency test. NUPACE requires exchange students to be proficient in either English OR Japanese. Unless they attend universities where English is the language of instruction, non-native English speakers must possess a TOEFL iBT score of 79, an IELTS overall band score of 6.0, a TOEIC score of 780, a CEFR average grade of B2, a CET-6 score of 485, or the equivalent. (Students enrolled in universities in Scandinavia, The Netherlands, Germany, Austria, Singapore, and Hong Kong, as well as students majoring in English are exempt from this requirement.) Students intending to take regular university courses instructed in Japanese must possess N1/Level 1 of the Japanese Language Proficiency Test (JLPT).

  6. Health certificate: Students are requested to use the designated NUPACE Health Certificate form available on the application site.

  7. Copy of the information page of the applicant's passport, where available.

  8. Identical photograph: Solid-colour background, showing a close-up of the applicant's full head and upper shoulders. The digital data should be uploaded onto the NUPACE online application site. Sunglasses/tinted glasses, or headwear should not be worn, unless this is for religious or medical reasons.

  9. Declaration of Applicable Specific Categories
    Applicable only to graduate and research students, with the exception of those whose research is only in the humanities and social sciences field However, if your research is a combination of humanities and science you are required to submit this document.

    In November 2021, in accordance with the clarification of the scope of control for ‘deemed exports’ under the Foreign Exchange and Foreign Trade Act (FEFTA), some provision of sensitive technology to students by universities and research institutions has become subject to control under the FEFTA. Consistently with this change, when applying to study at Nagoya University, students will be required to submit a ‘Declaration of Applicable Specific Categories’ based on the ‘Flowchart for Determining Applicable Specific Categories’. Refer to the flowchart, complete the Declaration accordingly and upload it onto the online application system. Some students may also be required to submit a ‘Letter of Confirmation’ after the official results are announced. Where applicable, they will be contacted separately by email. ※ Details are available here.

  10. Statement of bank account balance or scholarship. (This requirement applies to those students who intend to participate in NUPACE even if they are not nominated by Nagoya University for a Student Exchange Support Program scholarship. Students applying for a one-semester exchange should attach a bank balance or scholarship certificate verifying that they have funds equivalent to JPY 500,000; students applying for a one-year exchange need to verify that they have JPY 1,000,000. The bank account may be held in the name of the applicant, or a close family member.)

Nomination Deadlines

International offices of Nagoya University’s partner institutions are requested to upload a list of their nominees for an exchange at Nagoya University onto the NUPACE website by the following dates:
NB. Partner institutions will be provided with a link and access code one month prior to the nomination deadline.

Mid-September Admission 2022: Tuesday, 1 March 2022
Early April Admission 2023: Saturday, 1 October 2022

Application Deadlines

The online application process must be completed, with all required documents uploaded, by the following dates:

Mid-September Admission 2022: Tuesday, 15 March 2022
Early April Admission 2023: Saturday, 15 October 2022


Important Notes:

  1. As many partner institutions conduct a preliminary screening process for the purpose of selecting exchange students, it is strongly recommended that you consult with the International Office of your home university well in advance of the NUPACE application deadlines.

  2. If you encounter any problems with the NUPACE online application system, please contact the NUPACE Office at nupace@iee.nagoya-u.ac.jp or +81-52-788-6119.


Notification of Results:

The results of the preliminary document screening examination, as conducted by Nagoya University (and separate from the scholarship screening), will be made available to students as follows:

Mid-September Admission 2022: Early June 2022
Early April Admission 2023: Mid-January 2023

Students shall be officially notified of the results of their nomination for a JASSO “Student Exchange Support Program (Scholarship for Short-term Study in Japan)” by Nagoya University as follows:

Late September Admission 2022: Late August 2022
Early April Admission 2023: Late April 2023


Application Flowchart

  Intended Period of Admission: September 2022

March 1: Closing date for nominations
   ↓
March 15: Closing date for applications
   ↓
Late April: 1st screening examination by university committee
   ↓
Early May: Successful applications sent to Schools for 2nd screening
   ↓
Early June: Notification of application results (e-mail)/despatch of pre-arrival info
   ↓
Early August: Despatch of COEs and admission letters
   ↓
Late August: Notification of JASSO scholarship results
   ↓
Mid-September: Students' arrival at Nagoya University!


 Intended Period of Admission: April 2023

October 1, 2022: Closing date for nominations
   ↓
October 15: Closing date for applications
   ↓
Mid-December: 1st screening examination by university committee
   ↓
Late December: Successful applications sent to Schools for 2nd screening
   ↓
Mid-January 2023: Notification of application results (e-mail)/despatch of pre-arrival info
   ↓
Early March: Despatch of CoEs, and admission letters
   ↓
Early April: Students' arrival at Nagoya University!
   ↓
Late April: Notification of JASSO scholarship results

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