1-1. Intention to Participate/JASSO Scholarship/Contact Details

Please confirm 1) your intention to participate in NUPACE, 2) your intention to receive the JASSO scholarship (nominees only), 3) contact details (postal address and telephone number) at which you wish to receive your ‘Letter of Admission’ and ‘Certificate of Eligibility’, in the participation form mentioned in the email no later than Friday, January 27.

1-2. Travel Itinerary and Dormitory Moving-in Schedule

All students are required to arrive and move into their dormitories at the designated time and dates shown below. Further information (dormitory name, room number, access, maps, etc.) will be sent by e-mail in early March. Please check the information carefully as the moving-in dates are different depending on the dormitory you are allocated to.

NUPACE Stipulated Arrival Dates:

As soon as you have confirmed your travel itinerary, register the following details at the travel itinerary registration form (ensure that this is no later than Friday, March 3).

(a) Flight route (including transiting airport or station, if applicable)
(b) Airline company and flight number to Chubu Centrair International Airport (including access, if arriving at another airport, if applicable)
(c) Scheduled arrival date and time at Chubu Centrair International Airport or Nagoya Station
(d) Date and approximate time of your arrival at the dormitory

Travel Itinerary form: https://wuke.jp/nupace/entries/add/148

*If, after registration, you decide to change your travel itinerary, especially your arrival time at the student residence, make sure to notify the NUPACE Office of the revised schedule. This is important because University staff and volunteer students will be waiting at the dormitory to help you with moving-in procedures at the stipulated time.

1-3. Departure from Japan

• If you are reserving a return flight, please take into account that residents of International Ohmeikan (IO) should avoid moving-out on Mondays, weekends, National Holidays, and university holidays. (Please refer to the calendar below.)

  As of January 2023 (Tentative)
  <Moving-out Dates IO – August 2023>	<Moving-out Dates IO – February 2024>
  Non-Permitted Move-out days are crossed out.

• *If IO residents are departing in August 2023, the moving-out date is expected to be Thursday, August 31, at the latest. If you are departing at the end of the autumn semester, you will be requested to move out of university housing by Thursday, February 29, at the very latest.

• As of January 2023 (Tentative)
  <Moving-out Dates IRD – August 2023>	<Moving-out Dates IRD – February 2024>
  All days are available for move-out.

• *If International Residence Daiko (IRD) residents are departing in August 2023, the moving-out date is expected to be Thursday, August 31, at the latest. If you are departing at the end of the autumn semester, you will be requested to move out of university housing by Thursday, February 29, at the very latest.

2-1．Students Entering Japan on a Non-Japanese Passport

Your ‘Certificate of Eligibility’, the document required for visa procedures, and ‘Letter of Acceptance’ will be sent to you from the Student Exchange Division via express mail in early March. Once you have received the Certificate, promptly take it, and any other relevant documentation, to the nearest Japanese diplomatic mission in order to apply for a ‘student’ visa. Please be sure to arrive in Japan after you have obtained a ‘student’ visa. Please avoid changing your status of residence after entering Japan. The Immigration Service Bureau may reject your request.

2-2．Landing Procedures and Confirmation of Residence Card

As part of landing procedures in Japan, you will be required to submit your fingerprints and facial photograph at immigration control. Also, when you receive your residence card at the airport, please check whether the spelling and spacing of your name are correct.

2-3．Entry Restrictions & Rules Related to COVID-19

Please periodically refer to the Ministry of Health, Labour and Welfare of Japan link below for guidance on the Japanese entry restrictions and rules.
Link: https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html(English)

2-4．Students Entering Japan on a Japanese Passport

Students entering Japan on a Japanese passport shall not be subject to the landing procedures outlined in 2-1 and 2-2. They should, however, ensure that they bring the following documentation with them to Japan to facilitate resident (moving-in) registration procedures at the local ward office.

1. Family register (koseki tohon)
2. Appendix to Family Register – history of resident records (koseki fuhyo)