Top Page > Pre-arrival Information > Pre-arrival Info. - Spring 2023
We, at Nagoya University, wish to extend a heartfelt welcome to all of those students who are coming to Japan this spring to participate in the Nagoya University Program for Academic Exchange (NUPACE). For your reference, please find information on the program and life in Japan as follows:.
Please confirm 1) your intention to participate in NUPACE, 2) your intention to receive the JASSO scholarship (nominees only), 3) contact details (postal address and telephone number) at which you wish to receive your ‘Letter of Admission’ and ‘Certificate of Eligibility’, in the participation form mentioned in the email no later than Friday, January 27.
All students are required to arrive and move into their dormitories at the designated time and dates shown below. Further information (dormitory name, room number, access, maps, etc.) will be sent by e-mail in early March. Please check the information carefully as the moving-in dates are different depending on the dormitory you are allocated to.
|International Residence Daiko:||April 1 (Sat) or April 2 (Sun) (between 14:00 to 19:00)|
|International Ohmeikan:||April 1 (Sat) Only (between 10:00 to 12:00, and 13:00 to 16:00)|
As soon as you have confirmed your travel itinerary, register the following details at the travel itinerary registration form (ensure that this is no later than Friday, March 3).
(a) Flight route (including transiting airport or station, if applicable)
(b) Airline company and flight number to Chubu Centrair International Airport (including access, if arriving at another airport, if applicable)
(c) Scheduled arrival date and time at Chubu Centrair International Airport or Nagoya Station
(d) Date and approximate time of your arrival at the dormitory
Travel Itinerary form: https://wuke.jp/nupace/entries/add/148
*If, after registration, you decide to change your travel itinerary, especially your arrival time at the student residence, make sure to notify the NUPACE Office of the revised schedule. This is important because University staff and volunteer students will be waiting at the dormitory to help you with moving-in procedures at the stipulated time.
|As of January 2023 (Tentative)|
<Moving-out Dates IO – August 2023>
<Moving-out Dates IO – February 2024>
|Non-Permitted Move-out days are crossed out.|
|As of January 2023 (Tentative)|
<Moving-out Dates IRD – August 2023>
<Moving-out Dates IRD – February 2024>
|All days are available for move-out.|
Your ‘Certificate of Eligibility’, the document required for visa procedures, and ‘Letter of Acceptance’ will be sent to you from the Student Exchange Division via express mail in early March. Once you have received the Certificate, promptly take it, and any other relevant documentation, to the nearest Japanese diplomatic mission in order to apply for a ‘student’ visa. Please be sure to arrive in Japan after you have obtained a ‘student’ visa. Please avoid changing your status of residence after entering Japan. The Immigration Service Bureau may reject your request.
As part of landing procedures in Japan, you will be required to submit your fingerprints and facial photograph at immigration control. Also, when you receive your residence card at the airport, please check whether the spelling and spacing of your name are correct.
Please periodically refer to the Ministry of Health, Labour and Welfare of Japan link below for guidance on the Japanese entry restrictions and rules.
Students entering Japan on a Japanese passport shall not be subject to the landing procedures outlined in 2-1 and 2-2.
They should, however, ensure that they bring the following documentation with them to Japan to facilitate resident (moving-in) registration procedures at the local ward office.
Permission to engage in part-time work can be applied for and approved at any international airport in Japan. Students interested in working part-time should fill out the application form attached to this e-mail and submit it upon arrival at the airport. Once you have applied for the permit, please confirm that there is a permission statement and stamp on the reverse side of your residence card.
NB. Part-time work restrictions do not apply to Japanese nationals.
Please note that university housing will NOT be made available before the designated dates shown in 1-2. Before the dates, it will be your responsibility to find your own accommodation.
Students can travel in Japan before arriving in Nagoya. Please keep in mind that the validity of your period of residence begins from the date of your entry into Japan. If you arrive in Japan too early, your residence status may expire during the program period.
All students are requested to make their own way to the dormitories directly from airports or hotels. It takes approximately one hour from Chubu Centrair International Airport, and half an hour from Nagoya station, to reach each dormitory. If arriving at Chubu Centrair International Airport, please book a flight which arrives in the morning or early afternoon. A map will be sent to you later along with the accommodation information, and we ask that you arrange your own travel from the airport to your hotel/dormitory.
After leaving your luggage in your room and receiving materials, please come to the NUPACE office with your passport and resident card between Monday, April 3 and Wednesday, April 5. (NUPACE Office Hours: 9:00 to 16:00)
The NUPACE orientation program will be held from April 4 to 7, 2023. All students must ensure that they do not miss any session relevant to them.
Please DO NOT complete procedures at the local municipal office before the orientation. As procedures comprise not only moving-in notification, but also application for your health insurance and pension waiver.
The NUPACE academic calendar 2023-2024 runs as follows:
|Orientations (Introductory, Academic, etc.):||Tuesday, April 4 to Friday, April 7, 2023|
|Academic Semester Commences:||Tuesday, April 11, 2023|
|Academic Semester Ends:||Tuesday, August 1, 2023|
|Orientations (Introductory, Academic, etc.):||Wednesday, September 20 to Friday, September 29, 2023|
|Academic Semester Commences:||Monday, October 2, 2023|
|Academic Semester Ends:||Friday, February 2, 2024|
|(Winter Vacation Dates:||Thursday, December 28, 2023 - Sunday, January 7, 2024)|
Course registration procedures will be explained at the academic orientation.
All NUPACE students are required to subscribe the Japan National Health Insurance (JNHI) program after arrival, irrespective of duration of stay in Japan, or prior enrolment in an insurance program in their home country. For a monthly premium of approximately ¥1,300, JNHI policy holders are entitled to a 70% discount on most medical and dental fees incurred.
All NUPACE students are also required to subscribe to the ‘Personal Liability Insurance for Students’ offered by Nagoya University Co-op, even if they have already taken out such insurance in their home country. The Insurance fee is ¥1,800 per year and it covers up to 100 million yen of damages to a third party. Although application for personal liability insurance requires the purchase of student co-op membership, the membership fee (¥4,000) will be refunded prior to your departure.
Ensure that you have enough money with you when you enter Japan, preferably in Japanese yen, to help defray initial expenses. We recommend a minimum of ¥150,000.
|Japan Post Bank:||Please refer to https://www.jp-bank.japanpost.jp/en/djp/en_djp_index.html|
|Bank of Mitsubishi UFJ:||Please refer to https://www.bk.mufg.jp/tsukau/kaigai/soukin/hishimuke.html (Only in Japanese)|
We look forward to meeting you here at Nagoya University soon!
Global Engagement Centre
Furo-cho, Chikusa-ku, Nagoya 464-8601, Japan