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Application Procedures

Students intending to participate in an exchange at Nagoya University are requested to apply to NUPACE online at https://nupace.iee.nagoya-u.ac.jp/apply/. All applicants are asked to note that, in order to be qualified for admission to NUPACE, they must, in advance, secure a nomination from the International Office of their home institution.

When applying students will be asked to upload the following documentation in a PDF format; hence, preparation of the relevant materials in advance of the closing dates stipulated below is important.

  1. Description of academic interests; English: minimum 400 words; Japanese: minimum 800 characters, typed. (Refer to the NUPACE prospectus 2017-2018, available at http://nupace.iee.nagoya-u.ac.jp, for a list of courses.)
    If applying for clinical practice (medical clerkships), students should complete the Application for Visiting Student Clerkship and attach it to their study plan. (For more information, access the website of the International Affairs Office, School of Medicine at http://www.med.nagoya-u.ac.jp/intlexch/english/abroad/overseas.html.)
  2. Official transcript of academic records to be issued in English by, 1) the institution presently being attended, and 2) for transfer students, previous institutions of higher education attended. Graduate students should submit academic records for both undergraduate and graduate studies.
  3. Official certificate of enrolment as a student to be issued in English by the institution presently being attended.
  4. Score sheet of internationally-recognised language proficiency test. NUPACE requires exchange students to be proficient in either English OR Japanese. Unless they attend universities where English is the language of instruction, non-native English speakers must possess a TOEFL iBT score of 79, an IELTS overall band score of 6.0, a TOEIC score of 780, a CEFR average grade of B2, a CET-6 score of 450, or the equivalent. (Students enrolled in universities in Scandinavia and Hong Kong, as well as students majoring in English are exempt from this requirement.) Students intending to take regular university courses instructed in Japanese must possess N1/ level 1 of the Japanese Language Proficiency Test (JLPT).
  5. Health certificate: Students are requested to use the designated NUPACE Health Certificate form available on the application site.
  6. Copy of the information page of the applicant’s passport, where available.
  7. Identical photograph: Solid-colour background, showing a close-up of the applicant’s full head and upper shoulders. The digital data should be uploaded onto the NUPACE online application site. Sunglasses/tinted glasses, or headwear should not be worn, unless this is for religious or medical reasons.
  8. Statement of bank account balance or scholarship. (This requirement applies to those students who intend to participate in NUPACE even if they are not nominated for a Student Exchange Support Program <JASSO> scholarship. Students applying for a one-semester exchange should attach a bank balance or scholarship certificate verifying that they have funds equivalent to JPY 500,000; students applying for a one-year exchange need to verify that they have JPY 1,000,000. The bank account may be held in the name of the applicant, or a close family member.)

Nomination Deadlines

International offices of Nagoya University’s partner institutions are requested to send a list of their nominees for an exchange at Nagoya University to the NUPACE Office (nupace@iee.nagoya-u.ac.jp) by the following dates:

Late September Admission 2017: Wednesday, 1 March 2017
Early April Admission 2018: Sunday, 15 October 2017

Application Deadlines

The online application process must be completed, with all required documents uploaded, by the following dates:

Late September Admission 2017: Wednesday, 15 March 2017
Early April Admission 2018: Wednesday, 1 November 2017


Important Notes:

  1. As many partner institutions conduct a preliminary screening process for the purpose of selecting exchange students, it is strongly recommended that you consult with the International Office of your home university well in advance of the NUPACE application deadlines.

  2. If you encounter any problems with the NUPACE online application system, please contact the NUPACE Office at nupace@iee.nagoya-u.ac.jp. Full contact details are as follows:

    NUPACE Office
    International Education & Exchange Centre
    Nagoya University
    Furo-cho, Chikusa-ku, Nagoya
    464-8601 Japan

    Tel: +81-52-789-5457/5406/5405
    E-mail: nupace@iee.nagoya-u.ac.jp
    Website: http://nupace.iee.nagoya-u.ac.jp/en/index.shtml


Notification of Results:

The results of the preliminary document screening examination, as conducted by Nagoya University (and separate from the scholarship screening), will be made available to students as follows:

Late September Admission 2017: Late May 2017
Early April Admission 2018: Late January 2018

Students shall be officially notified of the results of their nomination for a JASSO “Student Exchange Support Program (Scholarship for Short-term Study in Japan)” by Nagoya University as follows:

Late September Admission 2017: Late August 2017
Early April Admission 2018: Late March 2018


Application Flowchart

  Intended Period of Admission: September 2017

March 15: Closing date for applications
   ↓
Late April: 1st screening examination by university committee
   ↓
Early May: Successful applications sent to Schools for 2nd screening
   ↓
Late May: Notification of application results (e-mail)/despatch of pre-arrival info
   ↓
Early August: Despatch of COEs and admission letters
   ↓
Late August: Notification of JASSO scholarship results
   ↓
Late September: Students' arrival at Nagoya University!


 Intended Period of Admission: April 2018

November 1, 2017: Closing date for applications
   ↓
Mid-December: 1st screening examination by university committee
   ↓
Late December: Successful applications sent to Schools for 2nd screening
   ↓
Late January: Notification of application results (e-mail)/despatch of pre-arrival info
   ↓
Early March: Despatch of CoEs, and admission letters
   ↓
Late March: Notification of JASSO scholarship results
   ↓
Early April: Students' arrival at Nagoya University!

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